Tremendous seven Ways To Improve Time Management

Time is the biggest enemy in this busy lifestyle. Everybody is wishing to grab more time from the day.

As we are running in a digital era where time is the biggest enemy of everyone. Although the technology revolution brought plenty of positive changes in human life, we cannot ignore its negative impact as well.  This revolution turned the world into a global village and foil the distances virtually but increase physically. Now every one of us runs out of time and tries to grab some more time to finish the pending tasks and it is the story of every day as we love the statement “Time is money and the precious gift which we can give to anyone”. Here Pak Analysis brings some magical tricks to manage your time and it is all about kicking out unnecessary activities and focusing on your goal.

Routine Management

It is a beautiful saying that if you want to gain something which you never had, then you will have to do something which you never did. To achieve your goals, you should take small but constant and manageable setups towards it. Whatever your lifestyle is, doing job, business, or services provider, you cannot manage anything without managing your daily routine. Preferably healthy startup of the day ends it with success, so adopt the morning walk and exercise in your life, it will help to optimize your physical and mental power.

Before starting your working day, spend some time on your desk and write down all day’s activity on your pocket notebook with the time it will take. Try to complete that task within your noted time and you will see you will save much time.

Priority List

As we discussed early that you should spend some time making a list of your task before starting your working days. Make list priority wise most important task on top, it will not only helps you to manage your task but also help to optimize your approaches to achieve set task within a set time. Definitely, there will be many unexpected things that will happen which disturb your schedule but keep stricken on your noted list and do not involve yourself in multi-tasking to create a mess. Time management is about efficiency and effectiveness. 

At end of every day evaluate what you achieve and what you missed and plan for the next day.

Productivity Hours

Try to find your most active and productive hours in the day as it is not possible to be active from 9 to 5 each day. Everyone has their own most productive hours in the day so once you find yours try to spend that hour to resolve the most important and hard tasks.  Leave the easier or more casual tasks for the afternoon or give that time to planning, strategy, relaxation, or spending time with family.  Spending the most energetic hours on the most important task will help to achieve your set goals. In addition to trying to find the reason which made your hours more active and focuses, then apply that cause on other hours, and one day you will fill your whole day with more aggressive hours. According to sales professionals ”  To become the successful salesman your face will be a smile and your body will be active all the time whatever the plights are”.

Adopt Technology

Being the part of the digital world where everything is under technology influence, we cannot survive without adopting the updates like laptops, digital calendars, meeting reminders, virtual conferences, etc. Now lots of smartphone applications help us to manage the daily task list and to manage the time better, even though some applications also generate analysis where we are weak and losing our focus.  Toggle Track is a free time-management app. It allows you to track your time on tasks and run reports that’ll show you where you’re spending the most time.

In addition to that if you are in business then social media is like your lifeline, you will have to update your company profile with products on social media as billions of users every day spend lots of time visiting companies’ profiles, covid-19 just change the meaning to marketing and buying.

Various online free project management tools are available to schedule your business process like Trello and Basecamp can provide a centralized overview of all your tasks and deadlines. So to be useful whatever the field is we should keep up to date with technology and try to use it in our professional life.

 Define Your own Ways

Technology is playing a very major role in your today’s advanced life not only to manage your schedules but also to make it more productive. But we should also define our own ways to tackle tasks. Even though there are many tools to make your task lists, but still once we use traditional ways like pen and paper to make our list, it helps us to memorize it.

Secondly, there are many things above then our goals and that are our family and friends. So we should set up our own ways to grab some time for our family. The goal is to set a system into place that allows you to find your own rhythm.

Avoid interruptions

The unnecessary things always create mess and waste time. We should filter those interruptions and delete them from our professional daily life. This will help you to manage your time for important tasks.

If you are working on a presentation or some software development work then try to use headphones in your ears to eliminate the noise and other distortions. Put your phone on airplane mode or set it in another room to avoid glancing down at incoming messages. Close all the social media and other online platforms like whats app and emails etc.

Divide your time

Try to plan your days in hourly buckets, divide your whole day into hours, it will not only manage your time but also give you a relaxed feeling.  After all, meetings run long, interruptions are inevitable, and tasks can take more time than originally expected. however, this time block planning will help you t shift from one task to another.

There are so many applications available on the internet that can manage your time in hours blocks and remind you after each hour.  You can set your task on an hours base and the application will tell you to start what task. For example when to reply the e-mails and when to go for a meeting with clients. When you assign your daily to-dos into categories with assigned time blocks, it allows you to wholly focus your attention on a few things at once versus trying to accomplish everything at once.